Uncomplicated customs and transport processing

If you want to export goods outside the EU, different regulations apply depending on the country of origin and destination. k>outs will gladly take care of the export declaration for export customs clearance and the import declaration for import customs clearance.

Note: Complex customs clearance is not always necessary. If the invoice value of your shipment is less than €1,000 and the weight is less than 1,000 kg, you do not need an export declaration. In this case, you must include a commercial invoice with the shipment.

Exceptions:

• An export declaration is always required for all shipments to and from Great Britain.
• An export declaration is always required for all shipments from Poland to European third countries.

In order for us to provide you with the best possible support for customs clearance, you will need a few documents:

The abbreviation EORI stands for “Economic Operators’ Registration and Identification”.

To handle import and export business with third countries such as Switzerland or the United Kingdom (UK), companies need the number for communication with the customs administration.

Even without an EORI number you can book your import or export via k>outs. You simply apply for the EORI number at customs and attach the application at the end of your booking.

After completing the booking, you will receive an email from us with the customs power of attorney. With the completed customs power of attorney, we can handle further communication with customs on your behalf.

During the customs inspection, dutiable shipments are reported to the competent customs authority. Customs have the option of checking the goods as part of a customs inspection. After successful inspection of the goods, the export documents are released.

Especially important is the correct specification of the shippers address. The shippers address is used by customs as the location for a possible customs inspection. After the export declaration, customs has 24-48 hours to inspect your shipment. Your goods can be dispatched afterwards.

Please note: A customs inspection is a normal customs clearance process and is nothing to worry about. Most often, a customs inspection takes place following a random inspection.

At k>outs, we offer the Incoterm DAP. Incoterm stands for International Commercial Terms. These clauses comprise a set of predefined international rules published by the International Chamber of Commerce that establish contract clauses for international trade agreements.

Under DAP, the sellers bear the costs and risks of transporting the goods to an agreed address. Once the goods have arrived there and are released for unloading, the potential risks transfer to the buyers.

Additionally, we offer the option to handle the import customs clearance on behalf of the buyers or recipients.

During the booking process, you can choose between DAP cleared and DAP uncleared.
If you choose DAP cleared, we will take care of the import customs clearance for the recipients.
The current costs for this service are:

• €95 for direct shipments as well as LTL and FTL transports
• €55 for groupage freight

If you select DAP uncleared, the recipients handle the import customs clearance themselves - in addition to paying VAT and any applicable customs duties.

Customs duties and taxes are levied in the destination countries and therefore cannot be determined in advance. These import formalities are handled by our customs team in the respective country and coordinated with the respective importer and recipients.

Incoterms specify:

• Who bears the costs and responsibility for the individual components of international transport?
• Where does the transfer of risk take place?
• Who is responsible for the goods and when?
• Where does the seller deliver?
• Who covers the insurance?
• Who pays for the insurance?
• Who takes care of customs clearance / export declaration?
• Who issues or provides which documents?